Privacy Policy
Effective Date: October 2026
1. General Information
At inteliScience SRL (hereinafter referred to as “we,” “us,” or “our company”), we prioritize the protection of your personal data and comply with the General Data Protection Regulation (GDPR) and all applicable legal requirements. This privacy policy explains how we collect, store, and use your data.
2. Data Controller
The data controller responsible for the processing of your data is:
inteliScience SRL
Headquarters: Str. Ploiești 9, 400157 Cluj-Napoca, Romania
Registered office: Str. Fermei 14, 447350 Vama, Romania
Phone: +40 774 463 429
Email: info@inteliscience.net
3. What Data We Collect
We collect and store only the data you voluntarily provide to us, specifically:
- Via the contact form: Name, email address, phone number, and your message.
- When subscribing to our newsletter: Your email address.
- For project-related purposes: Name, company details, and project-specific information.
- For invoicing purposes: Name, company name, billing address, VAT ID (if applicable), and other necessary billing details.
No additional data is collected without your explicit consent.
4. Purpose of Data Collection
We use your personal data exclusively for the following purposes:
- To respond to inquiries submitted via the contact form.
- To send newsletters (only if you subscribe).
- To manage and execute projects you are involved in.
- To issue invoices and fulfill legal accounting obligations.
- To communicate with you using the contact details you provided.
Your data will not be used for any other purposes.
5. Use of Cookies
We use cookies on our website to enhance your browsing experience, analyze site usage, and support functionality. Detailed information about the types of cookies we use and how they function is available in our Cookie Policy .
You can manage your cookie preferences directly through your browser settings or via the options provided on our website.
Embedded YouTube videos: Some pages show videos from our YouTube channel. They are embedded in YouTube’s privacy-enhanced mode (youtube-nocookie.com) and are only loaded when you click play. Only then does your browser connect to the servers of Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, which operates YouTube. Google may then process your IP address and usage data and store cookies or similar identifiers on your device. Data may be transferred to the USA; Google is certified under the EU–US Data Privacy Framework. The legal basis is your consent, given by clicking play (Article 6(1)(a) GDPR). Further information: Google Privacy Policy.
6. Legal Basis for Data Processing
The processing of your data is based on:
- Article 6(1)(a) GDPR: Your voluntary consent for the processing of your data.
- Article 6(1)(b) GDPR: Fulfillment of a contract or pre-contractual obligations (e.g., responding to inquiries or managing projects).
- Article 6(1)(c) GDPR: Compliance with legal obligations (e.g., accounting and invoicing).
7. Data Retention and Deletion
- Your data will be stored only as long as necessary to fulfill the purposes mentioned above or as required by law.
- Data collected for invoicing purposes will be retained in accordance with Romanian accounting laws (usually 5 years).
- Data collected via the newsletter subscription will be deleted immediately upon withdrawal of your consent.
- Project-related data will be deleted 12 months after the project ends unless otherwise agreed or legally required.
8. Data Sharing
Your personal data will not be shared with third parties unless:
- Required by law.
- Necessary for project execution (e.g., subcontractors or partners involved in the project).
- Necessary for invoicing or legal compliance (e.g., accounting services).
In all cases, we ensure that your data is treated confidentially and securely.
9. Your Rights
Under the GDPR, you have the following rights:
- Access: Request information about your stored data (Article 15 GDPR).
- Rectification: Request corrections to inaccurate data (Article 16 GDPR).
- Deletion: Request the deletion of your data (“right to be forgotten,” Article 17 GDPR).
- Restriction: Request the restriction of data processing (Article 18 GDPR).
- Withdrawal: Withdraw your consent for data processing at any time (Article 7(3) GDPR).
- Data Portability: Request the transfer of your data (Article 20 GDPR).
To exercise your rights, please contact us at info@inteliscience.net.
10. Data Security
We implement technical and organizational measures to protect your data from unauthorized access, loss, or destruction. These measures are regularly reviewed and updated to ensure compliance with the latest security standards.
11. Changes to this Privacy Policy
We reserve the right to update this privacy policy as needed, for example, due to legal changes or new features on our website. The latest version will always be available on our website.
Contact Information:
For questions about this privacy policy or how we process your data, please contact us at:
Email: info@inteliscience.net
Phone: +40 774 463 429
